Meetis provides high quality professional services across the spectrum of scientific event organization, including:
Scouting for suitable conference venues, drafting recommendations according to the requirements of each scientific meeting.
Assistance in drafting scientific event funding applications to scientific organisations (e.g. EMBO).
Contract negotiations with conference and hospitality venues (conference room rental, accommodation, catering, social events etc.) and third-party services (audiovisual equipment, poster boards, transportation services etc).
Design of meeting identity, website development, setting up and managing on-line registration system.
Budgeting and financial management (collection of registration fees, payments to vendors, financial reporting etc.).
Design and production of promotional material (poster, logo, leaflets etc.). Meetis has contacts with top graphic designer artists in Greece, who can develop a very attractive identity and accompanying material for each meeting.
Social media management, promotional emails.
Coordination of all communications and correspondence with the scientific organisers, conference venue, hotels, third party service providers, sponsors, invited speakers and participants.
Managing deadlines and important dates for the meeting (e.g. making payments, registration and abstract submission deadlines etc.).
Coordination of travel arrangements for invited speakers.
Production of abstract books (electronic and printed).
Production of meeting bags and participant name badges.
Organisation of social events .
Coordination and support of sponsors and exhibitors.
Secretariat services during the meeting: registration desk, compilation of attendance list, preparation of participant certificates, on-site assistance of participants and speakers, attending to the daily needs of the meeting, on-site problem solving of organizational and administrative matters in consultation with organizers.
Ensuring the smooth implementation of all services and activities related to the Meeting, according to the pre-agreed terms and contracts.
We can provide all the above services or a selection, according to the specific needs of your meeting. Please contact us to discuss the specific requirements of your meeting and to provide you with a quote for our services, accordingly.